Executive Assistant

The successful candidate will be responsible for providing administrative support to the Executive Director.

Responsibilities:

Reporting directly to the Executive Director (ED), he/she will be responsible for:

• Acting as liaison to all divisions of APHRC, Board of Directors, donors & other external groups;
• Maintaining ED’s schedule by planning and scheduling meetings, conferences, teleconferences, travel, etc;
• Receiving and sorting incoming correspondence and documents for the ED;
• Providing effective communications support in order to ensure efficient flow of information and actions on instructions add agendas;
• Drafting correspondence on behalf of the ED for signature and making follow up when required;
• Organizing and maintaining the filing system ensuring safekeeping of confidential materials;
• Following up on deadlines, commitments made, and action taken, and coordination of collection and submission of reports to the ED;
• Screening incoming calls and correspondence;
• Responding to general enquiries about the programs and projects of the Center; and
• Supervising the personal driver to the ED.

• At least a bachelor’s degree, preferably in administration
• Computer literacy and excellent working knowledge of MS Word, Excel, PowerPoint, Outlook and the internet
• At least 5 years experience at a senior administrative support level, preferably in an NGO or research organization
• Strong interpersonal, organization and communication (verbal and written) skills
• Detail oriented, self motivated and dependable
• Ability to work independently, set priorities, juggle tasks and meet deadlines
• Initiative and innovation in assessing situations, troubleshooting, conflict resolution, team building

Interested candidates should apply enclosing a letter of application (1 page), detailed CV, quoting current and expected salary and providing contact details of three referees (at least one of whom must be a current or former employer) to the address below.

Please, indicate the position applied for on the subject line for email applications and on the envelope for others