Operations Manager

Major Areas of Accountability

• Leads in the establishment, strengthening and maintenance of the procurement process, procedures and standards, to ensure their effectiveness and efficiency, and compliance with the donor regulations and ARC Financial and procurement manuals.
• Plans and coordinates the procurement process of supplies and equipment as needed for Gulu, and the Kampala (HQ) office, ensuring efficiency and effectiveness of service delivery.
• Responsible for coordinating the logistics and operations for all importations, exports etc. liaisons with the relevant customs and revenue authorities; clearing and forwarding firms; warehousing, arrangements for shipping convoys, documentation.
• Develops and maintains broad business contacts and actively purses procurements which are advantageous to ARC.
• Responsible in maintenance of an up to date inventory of all motor vehicle and equipments both at the field and at the Kampala office.
• Responsible for the receipt and shipment of supplies, materials and equipment.
• In charge of security of the office and of the expatriate staff residences in Kampala with the assistance of the Head guard. Supervises the guards and provides management with security updates.
• Maintains the overall requisition orders, purchase orders, receivables and shipment files.
• Monitors use and service of all motor vehicles, the repair and purchase of spare parts, fuel, and lubricants for all vehicle in Kampala with the assistance of the Logistics Assistant, transport.
• Monitors the repair and purchase of supplies of computer equipment.
• Performs any other duties assigned by the Country Director.

Required Qualifications:

• An undergraduate degree in business or related field, backed by a qualification in Stores Management, Fleet or Transport Management, or purchasing and supplies.
• Experience and knowledge in Procurement (Ordering and Purchasing). Receivables, Shipping, and Inventory Systems.
• 3 years experience working for an NGO involved in humanitarian /relief complex emergency activities.
• Must hold a valid Ugandan Driver's License and experience driving 4WD vehicles is desirable. Must have a good driving record.
• Computer literacy for word processing and spreadsheets is required.
• Excellent communication skills - written and verbal English is required

Full job descriptions are available at ARC Kampala and Gulu offices. Interested and qualified applicants should send in their applications to the following addresses, latest 5:00 pm on 18th November 2009 (including the following):

• A cover letter
• An up-to-date CV
• Copies of credentials
• Contact details of three (3) work related referees