q Responsible for preparing outgoing mail and overnight packages
q Coordinate the purchase of supplies for the department with vendors
q Maintain a files system in accordance with internal procedures
q Maintain office supply inventories and orders supplies as necessary
q Receive approved requisitions and prepare and dispatch lPO’s as needed for goods and services and follow up to ensure timely delivery
q Where necessary, procure proforma invoices/quotations from suppliers
q Ensure products and series supplied are as per specifications and supplied at the best prices
q Co-ordinate the receiving of good and ensure that user department is available to confirm quality and quantity
q Ensure that the good received notes (GRN’s) are prepared, attached to the delivery notes and LPO and forwarded to accounts for payment processing
q Generate a weekly report on all outstanding items and requisitions for the management.
q Follow up on delayed deliveries and keep user departments informed; consulting them if there is need to change specifications or suppliers
q Monitor the performance of selected suppliers, highlight areas of concern and recommend alternatives where necessary
q Summarize the achievement made on price reduction and the quality products for management review
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